Business/Finance Manager

The SIMS Foundation, a 27-year old non-profit that provides mental health and substance use recovery services and supports for musicians, music industry professionals and their dependent family members, is seeking an experienced Business/Finance Manager to join our Team.   This full-time, exempt position and reports directly to the Executive Director and is an integral part of the day-to-day operation of the organization handling all aspects of the financial records and transactions, budget preparation and revision, payroll and benefits management, and monitoring and ordering of all office supplies.

Specific responsibilities include:

• Responsible for all financial procedures and records. Prepare checks for accounts payable/receivable, complete monthly bank reconciliation and reports.
• Prepare and submit monthly clinical reports for partner organizations reimbursement.
• Work closely with Donor Relations Coordinator regarding donations to ensure that these are both tracked in financial records as well as donor management database.
• Preparation for year-end financial auditing and annual 990, including direct communication with auditing firm.
• Create financial reports based on data analysis as requested.
• Make estimates of funds required for the short and long-term financial objectives of the organization.
• Develop and implement plans for budgeting, forecasting and reporting.
• Administer payroll and submit monthly/quarterly tax reports.
• Work closely with Executive Director and Treasurer to prepare annual budget for Board approval.
• Follow proper accounting procedures to reach financial objectives.
• Assist with Grant Management financial requests as needed.
• Manage recruitment process for new employees including job postings, resume retention, complete new employee paperwork and participate in interviews as requested.
• Maintain and enroll employees in healthcare plans.
• Perform general office duties including office supply/equipment management and attend Board Meetings as requested.
• Research and evaluate SIMS’ insurance for Property/General Liability/D&O/Cyber/Workers Comp.
• Manage the posting of all job descriptions during times of recruitment and manage the resumes received.
• Responsible for all communications with property management company regarding issues as they arise.
• All other duties as assigned.

Qualifications and Experience:

• Bachelor’s degree in accounting, finance, business or related field.
• Minimum of 5 years’ experience in accounting or financial analysis.
• Computer proficiency, including a comprehensive understanding of QuickBooks, payroll, word-processing, spreadsheet and data base management.
• Flexible and collaborative
• Excellent organizational and office skills
• Excellent business judgment, analytical and decision-making skills.
• Strong communication, interpersonal skills and sound decision-making ability.
• Ability to work independently while maintaining effective working relationships with co-workers and the general public.

The salary for this position is $60,000 – $65,000. SIMS offers medical, dental and vision insurance, 15 paid vacation days per year, and 14 paid holidays.

Donor Relations Coordinator

The Donor Relations Coordinator is a full-time, exempt level positions reporting directly to the Director of Development and Marketing.  This individual is responsible for the execution of all efforts related to the cultivation, solicitation, and stewardship of current and prospective donors to the SIMS Foundation.  This person works closely with the Director of Development and Marketing in the coordination and execution of all activities that support a strong, comprehensive fundraising program.

Specific Responsibilities Include:

• Maintain donor management database (GiftWorks), including data entry, compiling biographical information and updating donor records.
• Generate and compile statistical reports from donor database.
• Analyze donor giving patterns to increase donor retention, upgrading and conversion rates.
• Conduct research on donor prospects and other acquisition strategies to expand donor base nationally.
• Assist in the creation and maintenance of donor recognition tiers to attract new donors and cultivate relationships with current donors.
• Maintain list of corporations with matching programs, encourage donors to participate in their employer’s matching programs and represent SIMS at corporate philanthropy days/events.
• Assist in the creation of planned giving informational materials to provide to current donors.
• Generate and coordinate donor acknowledgement letters, general letters and routine correspondence to current and prospective donors.
• Assist with the preparation of marketing packets for cultivation and solicitation meetings.
• Provide administrative support to all areas of the Development and Marketing department.
• Responsible for inviting prospective donors to special events.
• Assist in the creation and execution of fundraising campaigns.

• And, all other duties as assigned.

Qualifications and Experience:

• Bachelors’ degree in related field. Masters’ degree preferred.
• Proven track record of fundraising success and revenue growth.
• Minimum of 2 years of non-profit fundraising experience.
• Outstanding interpersonal and communication skills.
• Ability to work in a fast-paced and changing environment.
• Ability to manage project deadlines.
• Ability to work flexible hours, including evenings and weekends.
• Must be highly organized and be self-motivated.
• Ability to create and maintain positive, professional and friendly relationships with community members and partners.

The salary for this position is $45,000 – $50,000. SIMS offers medical, dental and vision insurance, 15 paid vacation days per year, and 14 paid holidays.